In accordance with the General Data Protection Regulation, patients (data subjects) have the right to access their data and any supplementary information held by The Brimington Surgery; this is commonly known as a data subject access request (DSAR). Data subjects have a right to receive:
- Confirmation that their data is being processed
- Access to their personal data
- Access to any other supplementary information held about them
Options for access
As of April 2016, practices have been obliged to allow patients access to their health record online. This service will enable the patient to view coded information held in their health record. Prior to accessing this information, you will have to visit the practice and undertake an identity check before being granted access to your records. To do this we will need 2 forms of identification, one photo ID and proof of address.
In addition, you can make a request to be provided with copies of your health record. To do so, you must submit a Data Subject Access Request (DSAR) form;
DSAR Form - Application for access to records
Alternatively, a paper copy of the DSAR is available from reception. You will need return the completed DSAR form to the practice. Patients do not have to pay a fee for copies of their records.
Once the DSAR form is submitted, The Brimington Surgery will aim to process the request within 21 days; however, this may not always be possible. The maximum time permitted to process DSARs is one calendar month.
There may be occasions when the data controller will withhold information kept in the health record, particularly if the disclosure of such information is likely to cause undue stress or harm to you or any other person.
Should you have any questions relating to accessing your medical records, please speak to the administration team.